As the manager of a flow you have access to the flows notification center. The notification center is an overview of the different notifications that have already been sent out and notifications that are scheduled for a later point in time. Furthermore, the notification center gives the manager the opportunity to see what is contained in these notifications.
As the manager you can also send out an ad-hoc notification to everyone associated with the flow or specifically for either the group of participants, assessors or managers. The license admin of your institution also has the opportunity to change the contents of the standard notifications that are sent out.
Where to find the notification center
The notification center is found in the upper right corner of your flow, where you usually activate your flow.
How to understand the notification center
The notification center is a timeline with its beginning at the top and with the dates for flow activation participant start, assessment start, assessment end consecutively downward etc. Notifications/messages are symbolised by boxes.
The title (Participant: When flow is activated) of the notification shows what user group the message is meant for and at what event the message was sent out. Below is a short description and the date the notification was sent out. Click gray slider in the top right corner of the notification to show a preview of the exact message sent out.
Notifications are situated on the left or the right side of a dividing line. Notifications on the left have been sent; notifications on the right are messages that have been scheduled, but where the flow is not yet in the state where the notification is sent.
The blue dot with "Now" indicates what state the flow is in right now. The flow shown above has just been activated.
Notifications that have already been sent out show whether there were any recipients to the notification when the message was sent out. Users added to the flow after a notifications has been sent out, will not receive the notification. To ensure that users receive all notifications related to the flow, control that all participants, assessors etc. are correctly added and assigned before activating the flow.
How to send an ad-hoc notification
Click "compose notification."
When you enter the compose message screen, you have to click the editor to open the editing options. The options are the usual WISEflow text-editing options seen in the image below. We will not go over these in this article.
You can write ordinary text and insert dynamic fields in your notification. Dynamic fields are automatically converted to the names, titles, dates and times and so on, of the flow in question.
When you have written your message, you have to choose the user groups the notification should be sent to. This is done in the box below the message. The blue color indicates a chosen group of recipients. Below recipients you can specify the "subject" of your ad-hoc notification. The notification is sent immediately, when you press Send notification.