WISEflow supports the use of iPad or iOS device in a FLOWlock exam. Below is a small guide to the setup and use of FLOWlock on an iOS device.
Setup of FLOWlock
Setting up FLOWlock for an iOS device requires two steps: The Lockdown app and iPad settings (by administrator/proctor).
Installing the app
Go to the App store.
In the search bar, search for "lockdown browser".
The first result should be the app "LockDown Browser" by Respondus Inc. Install the app as per usual. You should not open the app directly, but only through a WISEflow FLOWlock page from your web browser.
Setup of iPad Guided Access (for administrators/proctors)
Next you need to enable "Guided Access" which restricts the functionality of the device like a usual FLOWlock on a computer would. This setting is setup by administrators or proctors at the start of the exam and disabled after the exam has ended.
Go to Settings > General > Accessibility > Guided access (location of Accessibility may differ according to iOS version).
Turn on the setting by clicking the switch on the right side.
When you have enabled "Guided access", two extra settings (emerge after enabling Guided access) that you need to handle.
- Accessibility Shortcut: Sets it so that you can enable guided (or restricted) access by clicking the Home-button three times. You need to enable this, as this is how the restricted view will be enabled when in the LockDown Browser.
- Passcode Settings: Here you set a password for exiting Guided access. This password should be set by a proctor (and be unknown by the participant) before the exam. Go to section FLOWlock exam procedure with iPad, which will go through a standard procedure for a FLOWlock exam with iPad.
Disabling of Guided Access is done by, ideally, changing the password to something generic (e.g. "1111") that the participant is informed about and disabling Guided Access all together, with the topmost switch.
Using FLOWlock on an iPad
After guided access has been enabled and secured on the device by a proctor or administrator, the device and exam can be left to the participant. Important: The participant does not know the set password. This section will run through how the participant uses the FLOWlock browser app during the exam.
On the device, open the Safari internet browser (Google Chrome app can be used as well) and go to https://www.wiseflow.dk. Log ind, as per usual a navigate to the exam flow.
Click Start FLOWlock. In the pop-up, click Open to go to the LockDown Browser app.
After the LockDown Browser app has opened, you will be greeted by the following screen. As the screen says, triple-click the device's home button. This sets the device in the Guided access mode (no password needed to enter this mode) restricting the ability to exit the LockDown browser without the password.
As you enter Guided access, the exam page will load (showing the screen to the right).
As you access the exam, you can use the FLOWlock editor as you usually would. Enter the passwords, write text in the main text field. Overview the assignment, add appendix material etc.
When you are ready, click Go to hand in. Afterwards, click Close browser. This will close the exam. However, you still have to exit the Guided access. On the next screen, triple-click the home button, prompting the need for the password, which was set by the proctor.
Ask for the proctor to insert the password. On the next screen, press End in the top left corner.
From this point, make sure that the proctor disables Guided Access from your device for leaving the exam.
Video example of FLOWlock exam on iPad
The video below runs through an example of using an iPad for a FLOWlock exam.
FLOWlock exam procedure with iPad
Institutions that allow participants to use iOS devices during a FLOWlock exam need to be aware how to setup a secure exam procedure. The password for Guided Access should be set specifically for an exam and the pin code should not be known to the participant. This will make it so that the participant cannot exit the LockDown Browser during the exam. This also means that you have to turn off Guided Access after the exam has finished so that the participant does not accidentally lock their device afterwards.
We suggest the following procedure (this procedure is also showcased in the video above):
- If you have participants that you know will bring iPads for the exam:
- Take note of these participants and sit them in the same location (if you have more than one).
- Ask these participants to arrive a bit earlier, allowing time for setup of FLOWlock on their device.
- Choose a specific password (pin code) for the exam (for the Guided Access password).
- Different versions if the iOS system may make the guided access require different types of passwords (letter, 6-pin, or 4-pin password). To be sure, prepare 3 unique passwords according to these types.
- At arrival/before exam starts:
- When the participants arrive ask whether they have installed the LockDown Browser app. If not, install it on their device as shown above.
- Enable Guided Access on the device and Accessibility Shortcut as shown above.
- Set the Password for Guided Access to the chosen pin code. Make sure that the participant is now aware of the password.
- When these settings are set, ask the participant to open a web browser (e.g. Safari or Chrome) and go to the FLOWlock exam page as usual.
- Tell the participant to stay when they have handed in, allowing proctors to do the steps in After the exam.
- During the exam
- When the exam starts, participant can press "Start FLOWlock" in the browser and press yes to open the LockDown Browser app. When the app has opened, the participants have to triple-click the home button (Accessibility Shortcut) to start Guided Access and restrict their ability to exit the app and the exam.
- Participants might need help for this part. See the video above for en example run through of FLOWlock on an iPad.
- Writing and hand-in of the paper will be the same on the device as on a computer.
- After the exam
- When the participants have handed in and the LockDown Browser asks to exit the Guided Access, proctors triple-click the home button and enter the password, On the following screen, press "End" in the top left corner. Press the home button once to exit the app.
- Then proctors should go to Guided Access and disable the setting again.
- Before you disable Guided Access you can change the password to e.g. "1111" and tell the participant in the event that they enable Guided Access themselves in the future.
- Participants can leave the exam with their device.