WISEflow is a flexible system with many possibilities which makes it easy for your institution to customise your licence based on your needs, requirements and regulations. In this article, we present the fundamental elements you need to consider when setting up your institution's WISEflow licence. UNIwise will set up the licence in close collaboration with the customer to ensure that the licence meets the institution's needs and preferences. If your institution's needs or requirements changes over time or you have any other queries regarding licence setup, you are always welcome to contact the Training & Consultancy team, and we will provide guidance and help you customise your licence to fit your institution's needs.
When setting up your licence, it's essential to decide how the users should log in on WISEflow. When the WISEflow licence is created, your institution will get its own subdomain where the available login-method(s) are shown (read more about subdomains here). There are several login options you can make available on your institution's licence:
Single sign-on (SSO):
Single sign-on is a user authentication service that permits a user to use one set of login credentials for multiple services and thereby allows users to navigate seamlessly from other portals using the SSO. Login through SSO will make it possible for the users to log in to WISEflow with their usual credentials if the institution is already using an SSO and they won't have to create a new username and password.
We currently have integrations with the following SSOs:
- Microsoft Azure
Please contact UNIwise if you have any questions about how the SSO setup works or if you have questions about which SSO that can suit your institution.
Standard log in via e-mail:
With the standard login, the users log in with WISEflow credentials when administrative personnel from the institution has created the user for them (for information on how to create users, click here). When the user is created on the licence, the individual will get an e-mail asking them to log in to WISEflow and create a personal password. Going forward, the users can use their e-mail address and their personalised password to log in.
As a temporary solution in exceptional cases, it is possible to grant access to WISEflow without the user having to use authentication. An access token is not considered a permanent solution, but a supplementary solution in isolated instances (read more about access tokens here).
On every licence on WISEflow, there are general licence settings that apply to the whole licence. UNIwise will set the licence settings for the institution when the decision-makers on the institution have decided how the settings should be. Licence settings can be changed by contacting the Training & Consultancy Team.
Examples of licence settings are: Change of logo visible on WISEflow to the institution's logo, default language on the licence, what marking scales should be available on the licence and whether it should be deafult to show final assessments to students/participants on the licence.
We strongly recommend the responsible decision-makers at institutions to discuss the licence settings and actively choose how these customise the licence as this makes the day to day use of WISEflow more efficient and well-functioning. You can read more about all the different licence settings here (need to log in). Please contact the Training & Consultancy team if you want more information about licence settings.
WISEflow is based on eight different roles to cover the whole workflow of an assessment (you can read about the user roles here). The roles are allocated differently at every institution based on existing procedures. Institutions are free to allocate different roles to different people as they see fit, and it is worth discussing if specific roles always are connected at your institution. If the academics are still the ones authoring assignments but also assessing/marking handed in papers and assignments, you could choose to have the author role automatically allocated to all users with the assessor role. Pairing roles like this is worth discussing when setting up the institution's licence (per default, all roles are separate and not paired with other roles).
|Tip: WISEflow will per default send out messages on e-mail to the users triggered by different events. As licence administrator, you can control language settings, customise the content of the messages and disable messages on the whole licence or based on flow type. This is a good way of handling the communication to all users, and we recommend the licence administrators to take a look at this article to read more about how it can be done.|