WISEflow logging

In general WISEflow logs overall activities, when users access flow data, and users make changes to a flow. The information is divided into sections based on the roles you find in WISEflow.

General
Manager
Assessor
Participant
Author
Invigilator
Reviewer
Supporter
Licence administrator
LockDown Browser

General

  • For all users entering WISEflow, their login and logout is logged.
  • Error occurring during the process of sending email to the users are logged.
  • Successfully sent emails to the users are logged.

Manager

Flow lifecycle

Creating, activating or deleting a flow are all actions that are logged. If the flow is created from an external source, this information is also logged.

Access to the flow

It is logged when the manager is opening the flow.

Configuration changes

All configuration changes are logged, this includes basic information, dates, details, advanced settings, flow type settings, assessment and review settings and all of the settings on the To be handed out tab. Changes to the cover sheet is logged as well, which includes adding, removing and updating elements.

Additional settings

FLOWlock and FLOWmulti has additional settings that controls the behavior of the FLOWlock Browser, and these settings are all logged, both changes to the flow in general but also changes in settings for the individual participant.

In addition, if the FLOWmulti’s assessor distribution is set to “Assigned to sections” further settings will appear. In these additional settings all changes to the scoring matrix are logged, as well as all changes made in the progression overview.

Multiple assignments can be added to a flow and these can be distributed among the participants. All actions that modifies assignments, curriculum and additional material are logged, this includes adding/deleting assignments and uploading/updating/deleting files.

User relations to the flow

Adding/removing users to the flow is logged as well as changes to the distribution between assessors and participants. The same applies when participants are distributed between groups.

Reset grades

The manager can reset the grades submitted by the assessors or reviewers, either by resetting all grade or for a single participant. Both cases are logged. It is also logged when an administrative grade is given to a participant.

External sources

External sources can be added to a flow. It is logged when these are added, removed or synchronized. Errors occurring during the synchronization is logged as well.

FLOWmonitor

Changes to the participants presence, extending deadlines and making comments are logged.

 

Assessor

Access to the flow

It is logged when the assessor is opening the flow.

Grading

Grades are very important, therefor all personal-, final and admin grades are logged.

Access to submissions

When the assessor opens a paper handed-in by a participant, it is logged.

Comments and annotations

All comments and annotations entered are logged.

 

Participant

Access to the flow

It is logged when the participant is opening the flow.

Submission and cover sheet

All actions regarding uploading-, renaming- and deleting files are logged as well. The same applies to data added to the cover sheet and when the paper is handed-in or withdrawn.

Lockdown exams and FLOWmulti

When participants take their exam in FLOWlock it is logged when the participant opens the FLOWlock browser. Inside the browser each save and reverts to previous revisions is logged, as well as any disconnects and reconnects that happens.

FLOWmulti logs when the participants begin their exam and whenever a response is saved on a section.

For both FLOWlock and FLOWmulti any wrongly entered password is logged, as well as successful exits and hand-ins. This includes when trying to enter the exam and any attempts with a wrong password inside the FLOWlock browser. Whenever an appendix is created, saved or deleted it is logged.

 

Author

Assignments

It is logged when an assignment is created, updated and deleted. Creating a new assignment by importing a file is also logged.

Published assignments

It is logged when an assignment is published and when a published assignment is deleted

Associated flows

It is logged when the author adds an assignment to a flow and when an assignment is removed from a flow.

 

Invigilator

Participant changes

The head invigilator can set the present of a participant and change the deadline for a participant. Both actions are logged. In addition comments made by either a basic or head invigilator is logged.

 

Reviewer

Grading

Just as the assessor, the reviewer can provide the participants with grades. All grades set by the reviewer is logged.

Comments and annotations

All comments and annotations entered are logged.

 

Supporter

User management

Adding, updating and deleting users is logged.

Logging in as another user

It is logged when changing to another user and back again. Any actions taken while logged in as another user will have the supporters User ID appended to the log entry in order to identify it was done by a supporter.

 

Licence administrator

Manage users

All changes made through the spreadsheets are logged

Deleted flows

It is logged when the settings are changed. Reopening or permanently deleting a flow is also logged.

Licence messages

All changes made to the email templates is logged.

Administrative assessments

Adding, updating and deleting administrative assessments is logged.

Setup of FLOWexplanation

Changes to the FLOWexplanation template is logged.

Support page of the licence

Changes to the support page is logged.

Rooms

All changes to rooms is logged.

 

LockDown Browser

In regards to logging in FLOWlock and FLOWmulti we have the following statement from the provider Respondus:

  • LockDown Browser has been available for more than 10 years, with enterprise-wide use at nearly 1,500 educational institutions around the world, and over 60 million exams per year. Some of the largest testing centers throughout the world rely on the LockDown Browser technology.
  • LockDown Browser is based on the Chromium Embedded Framework, the underlying technology of Google Chrome. LockDown Browser does not access any data on the target computer nor does it communicate with any servers other than the UNIwise server.
  • LockDown Browser is poked and prodded by system administrators at each educational institution that installs LockDown Browser in their computer labs. It is also included in third-party penetration testing performed on a regular basis.
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