Participation Monitor and Invigilation Features

This article has been updated to reflect the enhancements that will be available after Friday 26 July as part of the July Release 2024.

The participation monitor is a tool where you can gain detailed information on the activities of the participants on the flow and on their progress. The monitor is automatically updated in real time when new progress is made.

Manager Basic Invigilator Head Invigilator

You can access the participation monitor from the participant pane of the flow page. The manager's view of the participation monitor is not limited to the 10 hours that applies to invigilators. The detailed functionalities of the monitor are listed below.

Participation_Monitor_Button.png

Overview in Participation Monitor

When you have opened up the Participation monitor, there are different features to get to know:

Participation Monitor Overview.png

1) Personal Information

Three columns showing participant index, first name and last name.

It is possible to adjust the inactivity setting on the licence. Please contact the licence administrator of your institution to do this. If you are a licence administrator, please contact Customer Service to set the time for the whole licence.

2) Invigilation Features, Pauses and Unique IP Addresses

Displays a count of IP addresses that have been counted within the (individual) participation period. The column Pauses shows a count how often a participant has used the Pause functionality to hide their paper from view during the participation period.

This column will contain more information if other invigilation features are used on a flow. See Invigilation Features further below for more details.

3) Deadline/Status

Two columns specifying the participant's deadline (updated in case of extended time), and the last time the participant sent information to the server.

4) Progress
Opened_Icon_grey.png Opened_Icon_blue.png Opened_Icon_green.png
The participant has not opened the flow page. The participant has opened the flow page.

The participant has started the flow.

 
Paper_Saved_Icon_grey.pngPaper_Saved_Icon.png Characters_Saved_Icon.pngCharacters_Saved_Icon2.png Progress_33__Icon.pngProgress_80__Icon.png
Paper not uploaded (top) Paper uploaded (bottom) The number of characters that have been saved to the server. Participant progress with the exam questions as percentage.
FLOWassign / FLOWhandin FLOWlock FLOWmulti
 
Submitted.png Not_Submitted.png
The participant has submitted. The participant has not handed in.
5) Actions
  • Present_icon.png Absent_icon.png
    Mark participants as present Present_icon__green_.png or absent Present_icon__red_.png.
  • Clock_icon.png
    Grant extra time to individual participants. A time extension is indicated by the colour change Clock_icon__blue_.png. Additional time for participants can only be granted up to the end of the general marking period or an individual marking deadline (if applicable).
  • Log_Icon.png
    Access the log to see the actions of the participants. The detailed log shows a table of three columns:
    • Time stamp: The precise time of the activity
    • IP-address: The public IP-address of the network from which the WISEflow server has received the information/activity
    • Message: Short description of the activity received.

    The log can only be accessed by invigilators on active flows. Managers can access log information after the end of the participation. The detailed log for each participant will no longer be visible after 80 days from the last timestamp of the specific log and can then only be accessed by contacting UNIwise support.

  • Comment_icon.png
    Add a comment. This is visible to managers and invigilators who have access to the participation monitor. The number of comments is indicated next to the comment icon Comment_icon__numbered_.png.
Settings in the Participation Monitor

Participation Monitor Settings-0124.png

  1. Choose to see the participation monitor as an overview instead of a list for a more compact overview of participant statuses on the flow. You can get more detailed information by clicking on a participant icon. The zzz icon (Inactive_Icon.png) indicates that a participant is marked as inactive.

    Participant Details_Overview.png

  2. Information on how long certain information is displayed in the participation monitor. 
  3. Display the participation monitor in fullscreen mode.
  4. Go to the direct messaging centre, where messages can be created and sent directly to all active participants on the flow.
  5. Filter the table to only show participants based on selected categories: Progress (1), presence (2) or flags (3).

    Overview Filter Participation Monitor.png

  6. Reset all selected filters.
  7. Decide which columns in the participation monitor should be displayed and which should be hidden from view for better overview.
  8. Filter the content of the monitor to find a specific information/participant.
  9. Set the attendance status in bulk by either marking all participants as present or absent. The status can also be cleared for all. This can only be done by managers and head invigilators.

    Presence_status_in_bulk.png

  10. Set the time for when a participant should be shown as inactive (1) or create custom flags (2) based on one or several conditions (Presence, Comments, Unique IP addresses and rooms if bookings have been made on the flow). The setup will be remembered on the flow until removed.
    Please review the information below to see which conditions can be selected when inviligation feature(s) are enabled on a flow. Clicking the X will remove all flags.

    Setup flagging participation monitor.png

  11. Choose how many participants should be displayed in the table.
Invigilation Features
Facial Comparison Voice Detection Device Monitor

Pictures and recordings can be accessed by invigilators on active flows. Managers can access this data after the end of the participation period. Any data that is captured via facial comparison and/or voice detection will no longer be accessible after 180 days.

Continuous images and audio data are only captured at the start of the participation period. This will prevent that biometric data is captured of the participant after the lockdown browser has been started but the countdown to start the flow has not run out.

Facial comparison is a way of identifying key features on a person's face and using it as a way to identify and differentiate between people. You can use facial comparison as a way to identify if the participants sitting through an exam are really who they say they are, by using a reference image of the participant to cross-examine faces to prove, the participant has been the same person for every exam.

Furthermore, besides the initial authentication via facial comparison, you will be able to monitor the participant through snapshots taken by the webcam that will analyse the person’s identity throughout the exam. The actual snapshot and matching will be hidden from the participant but will result in a match score showing in the participation monitor. Facial comparison can be enabled for FLOWlock and FLOWmulti exams in the participation settings.

Participant View

On the flow page for participants, it will be noted that they will need a webcam for the exam.

Facial Comparison.jpg

All images ever taken by the participant for facial comparison will be available to managers and invigilators on the same flow. This way the invigilators can access the images in case of a poor match or other, to make sure the participant is the real participant.

Furthermore, the participation monitor will show all pictures taken during the exam in a timeline. All data and pictures are saved in the participation monitor and it is possible to go through all the participants on the flow after the participation time has ended if you, for example, wish to follow up on those participants with a low general match score.

Participation Monitor Functionalities

The participation monitor displays four columns when facial comparison is enabled in addition to the column indicating the count for unique IP addresses:

On flows where facial comparison is enabled but participants are only prompted to take an entrance image to gain access to the flow, only the first column will be displayed.

Participation Monitor Overview_Facial Comparison.png

  1. Facial comparison match:
    New_Button.png Not_answered_Button.png Low_percentage.png High_percentage.png
    A participant has entered a flow with facial comparison for the first time. A participant has skipped facial comparison administratively by the use of the invigilator password. The percentage shows how well the face on a participant's latest image matches their reference image (first image ever taken).
    These buttons can be clicked to receive more information and, in case of a low percentage, open up the pictures that were used in the match, by clicking the button with the percentage. The person monitoring can see why there might have been a bad match between the two pictures. Since only the face is used, different clothing or hairstyles will not affect the percentage given.
    If the person monitoring the flow, is uncertain whether there might be signs of impersonating or alike, they can also see previous matches made, to see if major changes have happened since last time they used facial comparison. This dropdown will give you access to see every match since the very first reference ever made.

    Recognition_match.png

    Mr. Wiseflow and his little helper shown in this guide were used to replace the real people used for the facial comparison in the pictures. Mr. Wiseflow does not get recognised by the facial comparison software as having a face.

  2. Average comparison percentage: The system automatically calculates an average comparison percentage, based on all images that were captured in the course of this exam.
  3. Lowest comparison percentage: This will display the lowest comparison percentage captured by the system.
  4. Total image count: This will display the count of all images taken throughout the flow.
  5. Set the time for when a participant should be shown as inactive (1) or create custom flags (2) based on one or several conditions. When facial comparison is enabled, the following conditions can be set in addition to the ones that are generally available on a flow (see Settings in the Participation Monitor above for more information): Facial comparison match, Average comparison percentage and Lowest comparison percentage. It is possible to filter the overview of the participation monitor to only show participants with flags based on the chosen conditions.
    The setup will be remembered on the flow until removed. Clicking the X will remove all flags.

This video explains the functionality in more detail:

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