Navigation and Basic Settings of a Flow

Once you have created a flow, it will become visible in your dashboard overview. When created, the flow is not activated yet and therefore not visible to participants or assessors. Before you activate the flow, you need to set up its details. In this article, we discuss the navigation on a flow, the flow header and its functionalities as well as the basic settings for all flow types.

Navigation on Flows

WISEflow supports a breadcrumb menu for navigation on flows and modules. This menu is located in the top left corner of the window. When the user is located in a subpage of the current module or flow page, the path to this current page is shown. Click the previous windows in the breadcrumb menu to go back to them.

Breadcrumbs.png

On the leftmost position in the breadcrumb menu, click the Breadcrumb_Icon.png to open an overview menu of all subpages of the current module or flow page. Click these or use the shortcut keys (seen to the right of the subpage title) to access a page. For some of these pages, additional information is displayed, e.g. the number of assessors beside Manage assessors.

Breadcrumbs.png

Flow Header

The flow header is the same for all flow types, except FLOWoral, which is explained further below.

All Flow Types (except FLOWoral)

Not_yet_activated.png

  1. Click the notepad to change the title of the flow.
  2. A flow needs to be activated in order to make it visible to other users and have messages sent out automatically. It is recommended that flows are set up fully and all users have been added before publishing it. Once a flow has been activated, the button and message above (The flow is created, but not yet activated!) will disappear. 
  3. Preview settings gives you a quick overview of the most relevant details have been added to a flow for it to function correctly e.g. deadlines, participants, assignment(s) and markers. 

    Preview_Settings.png

  4. Click on Messages to open the message centre to see standard notifications that are sent out to users as well as compose direct messages to participants. 
  5. Flow tools:

    • Create remarking flowCreate a flow when certain participants of the flow need to have their work marked again. 
    • Reset grades: (only when the flow is activated) Where grades have been submitted by assessors, managers can unlock assessments that require amendment. This can also be done individually for assessments of particular participants from the participant list.
    • Create a copy of the flow: This allows you to create a copy of the flow, choosing the data and settings you want to be copied.
    • Delete flow: You can delete the flow if it is not part of a FLOWcombine or FLOWseries.
FLOWoral

Flow_header_-_FLOWoral.png

  1. Click the notepad to change the title of the flow.
  2. A flow needs to be activated in order to make it visible to other users and have messages sent out automatically. It is recommended that flows are setup up fully and all users have been added before publishing it. Once a flow has been activated, the button and message above (The flow is created, but not yet activated!) will disappear. 
  3. Click on Messages to open the message centre to see standard notifications that are sent out to users as well as compose direct messages to participants. 
  4. Flow tools:
    • Reset grades: (only when the flow is activated) Where grades have been submitted by assessors, managers can unlock assessments that require amendment. This can also be done individually for assessments of particular participants from the participant list.
    • Create a copy of the flow: This allows you to create a copy of the flow, choosing the data and settings you want to be copied.
    • Delete flow: You can delete the flow if it is not part of a FLOWcombine or FLOWseries.

Basic Settings

This describes the basic settings for flows. Where it is relevant, different displays between flow types have been pointed out.

Basic Information of a Flow

Get an overview of the basic information of the flow.

Basic Information.jpg

  • FLOW type: Which type (i.e. FLOWassign, FLOWmulti, etc.) has been chosen when creating the flow.
  • Subtitle: Add or edit a subtitle
  • Flow code: The code from the synchronisation with a student information system
  • Flow ID: Unique ID of the flow
  • Term: Add or edit a term as free text (max. 255 characters)
  • Examination type: Choose between ordinary exam or re-examination (resit)
  • Purpose: Choose between Examination, Coursework, Bachelor's or Master's thesis
  • External Sources: External sources can be managed via a sub-page available to the manager. Further details can be found here.
Deadlines
FLOWassign/-handin/-lock/-multi FLOWattend FLOWoral

Deadlines.png

Define the start and end date for both the participants and the assessors. The flow will close for participants after the end date for participants unless an individual time extension has been granted. 

At the end of the marking period, assessors will no longer be able to submit grades. If assessors did not finish their work within the allocated time, managers must extend the marking period on an individual basis for each student whose work has not yet been marked.

You can hover over the i_icon.jpg icon for more information and explanations.

Details

The detail settings for the different flow types have been listed below.

FLOWassign FLOWattend/-handin/-oral FLOWlock FLOWmulti

Details__FLOWassign_.png

You can hover over the i_icon.jpg icon for more information.

Anonymous participants: Choose an identification method if assessors should not see the names of the participants and ensure anonymity in the assessment process

Anonymous internal assessors: Determine whether or not the names of the internal markers should be visible to participants.

Participants are allowed to upload appendix material: By default, participants can hand in only one PDF file. Check this box if participants are allowed to also upload additional files e.g. video, sound clips, and spreadsheets) as appendix material.

Individual assignments: Distribute individual assignments to each participant. For detailed information, see the article on Managing Assignments.

ECTS: Define the number of ECTS points achieved by passing this flow. ECTS points can be adjusted for individual participants. 

Grading scale: Define the grading scale to be used by assessors.

Group type: You can choose if the group should hand in one group paper together, or if everyone in the group should hand in an individual paper. Read further about managing groups in the Managing Participants and Assessments article.

Assessment & Review

Assessment___Review.png

A quick overview of the assessors and reviewers responsible for assessing and grading the participants' submissions, any attached rubrics that support feedback from academics to participants as well as supporting material used in the assessment. The functionalities are discussed in more detail in the Managing Markers and Reviewers article.

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