Here we present the fundamental elements you need to consider when setting up your institution's WISEflow licence to meet your institution's needs and preferences best. If these requirements change over time, we can adjust the settings on your licence to reflect those changes.
Log in
It is essential to decide how the users should log in to WISEflow. When the WISEflow licence is created, your institution will get its own subdomain where the available login-method(s) are shown. There are several login options you can make available on your institution's licence:
Single sign-on (SSO):
Single sign-on is a user authentication service that permits a user to use one set of login credentials for multiple services and thereby allows users to navigate seamlessly from other portals using the SSO. Login through SSO will make it possible for the users to log in to WISEflow with their usual credentials if the institution is already using an SSO, and they won't have to create a new username and password.
We currently have integrations with the following SSOs:
- eduGAIN
- Feide
- ID-porten
- WAYF
- NEM-login
- Microsoft Azure
- UNI-login
- Shibboleth
- Open ID Connect
Standard log in via e-mail:
With the standard login, users log in with WISEflow credentials once your administrators have created an account for them. The user will get an activation email asking them to log in to WISEflow and create a personal password. Users then use their email address and their personalised password to log in each time.
- Information on how to create users
Access tokens:
As a temporary solution in exceptional cases, it is possible to grant access to WISEflow without the user having to use authentication. An access token is not considered a permanent solution, but a supplementary solution in isolated instances.
- Information on creating access tokens
Licence settings
UNIwise will set the licence settings for the institution when the customer has decided what these should be. During the onboarding phase, licence settings can be changed by contacting the Customer Success Team.
Examples of licence settings are: change of logo visible on WISEflow to the institution's logo, default language on the licence, available marking scales on the licence and whether it should be the default to show final assessments to students/participants.
We strongly recommend these decisions be made early in the project.
- Read more about all the different licence settings
Please contact the Customer Success Team if you want more information about licence settings before or during your onboarding phase.
Roles
WISEflow is based on eight different user roles to cover the workflow of an assessment.
Institutions are free to allocate different roles to different people based on their current working practices and it is worth taking the time to work through this carefully as part of the onboarding project.
It is also possible to bring roles together. For example, if the academics will be authoring assignments but also marking submitted papers and assignments, you could choose to have the authoring role automatically allocated to all users with the assessor role. Pairing actions like this is worth discussing when setting up the institution's licence.
WISEflow has default messages sent by email to users triggered by certain events. As licence administrator, you can control language settings, customise the content of the messages and disable messages on the whole licence or based on flow type. This is a good way of handling the communication to all users, and we recommend the licence administrators review the article below to read more about how it can be done.