Form a Group and Submit a Group Paper

This article has been updated to reflect the enhancements that will be available after Friday 14 March as part of the March Release 2025.

When you are expected to submit as part of a group, it will be clearly stated in the middle of the participant view. You can either decide to form a group with other participants on the flow or, if you want to submit individually, choose to create a one-person group.

The general process how files can be uploaded and submitted is explained in another article.

Form Groups as Participants.jpg

Refresh

Click the Refresh button to ensure the group information from the rest of the cohort is up to date.

Form a Group

Click Form group Give your group a name. If the exam is anonymous (set by the manager), the name will not be visible to the marker(s). Add participants on the flow that you want to add to your group. You can also search for participants. Only participants that are not already part of a group can be found and added. Participants that are already in another group are greyed-out from the list and cannot be selected. If there is a Recommended Group Size, this will be shown in the window.

Form Group.jpg

 

A warning will be displayed if you try to form a group outside of the recommended group size.

Group Size.jpg

Once you have formed the group, you can see all of the group members and whether they have accepted your invitation.

Invited Participants.jpg

Group with group submission indicates that a member of the group will have to upload and submit something on behalf of the entire group. All current group members will have access to either submit or withdraw this work.

Group with individual submissions indicates that each group member must upload and submit their individual paper while still being part of a group.

Group with shared submission and individual grading indicates that a member of the group will have to upload and submit work on behalf of the whole group. All group members will have access to either submit or withdraw this work. All group members will be able to see any annotations and feedback comments provided to the group by the assessor. Each group member will be provided with an individual final grade.

This is how the flow page looks to group members that have been invited.

Group Invitation for invited participant.png

 

By clicking Invite participants, you can always invite more participants to join your group. Participants that are already in a group are greyed out and are not available for selection.

Invite Selected Participants.jpg

 

You will only be able to make any submissions when all of your invitations have either been accepted or declined.

Pending_Group_Invitations.png

Create One-Person Group

If you want to submit on your own, you can also create a one-person group. By clicking on Create_one-person_group.png, a group with you as the only member will be automatically created.

Form One Person Group.jpg

You can always remove yourself from the one-person group by clicking on Three_stripe_icon.png or invite other participants to join your group.

Invitations

If you have been invited by one or multiple groups, you will see these invitations on the flow page. You can decide to accept or decline these invitations. You will only be able to submit something if you accept a group invitation, form your own group or create a one-person group. By clicking on the eye icon you will be able to see the name of the participant that has invited you into the group.

Accept_Reject Invitations.jpg

Once you have accepted an invitation, the group details as well as the option to upload and make a submission will become available to you. If you decline an invitation, the participant who had invited you, will be made aware of this on their flow page.

Invitation Rejected.jpg

All members of a group can remove participants from the group by clicking on Three_stripe_icon.png. All accepted members of a group, participants where an invitation is still pending or has been declined can be removed from a group. If you remove yourself as the last member from a group, the group and any material that has already been handed will be deleted as well.

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